A Canadian study permit application generally needs a letter of acceptance from a designated learning institution. The admissions decision, the letter, and the applicant's permit application are related steps, but they are handled by different people. A clear handoff reduces avoidable confusion about what has actually been offered.
Confirm the offer details
The admissions record should match the letter sent to the applicant. Check the student's name, institution and campus, program, start date, and any conditions before the letter is issued. IRCC's designated learning institution list is the official place to verify the institution's DLI status.
- Record whether conditions remain outstanding.
- Identify who answers applicant questions about the offer.
- Keep a clear version of the final letter.
Keep program eligibility separate
A DLI's status does not establish that every one of its programs is eligible for a post-graduation work permit. If an applicant asks about that pathway, direct them to the current IRCC program information and the institution's own program details. Avoid treating a general statement about the institution as a promise about an individual course.
Make follow-up visible
Where an applicant interview identified an unanswered question about course choice or readiness, record the question and the person responsible for follow-up. The handoff should show what the college has decided and what information remains with the applicant or the government process.